An
individual’s communication plan needs to ensure that the all stakeholders are
aware of all aspects of the online community.
Welcome letter:
I
adapted the welcome letter from one that I found at Pasadena City College. The
template gives permission to copy and paste and edit as needed.
Dear Students,
Greetings and welcome to the 20XX Fall Session of Course
X! My name is Kristin Siembieda, I’ve been an instructor at XXX for the past 2 years
and I’m excited to be leading you in an online discovery of the fundamentals of
X.
ABOUT THIS COURSE
This course will be conducted online with one face-to-face video chats.
This is a 1 credit semester-long
course in which you should expect to spend about 3 hours per week on coursework
and projects. We’ll be using the textbook, Understanding X, 10th edition, 2011 by John Doe.
We will cover the following topics during the semester:
· What is X?
· The basics of X
· Details of X
· Applying X
ACCESSING THIS COURSE
For the online portion of the course, we will use the XXX Learning Management System. You can log in to the system
here _________________. There is also a link on the
page to 24/7 tech support if you are having any problems with the system. Your
username is your Institution ID Number (IIN) which is the last 8 digits on your ID card. If you are having trouble with your username, contact
the Information Technology
Services HelpDesk for
assistance.
GETTING STARTED
Once you’ve entered the class, check out the WELCOME ANNOUNCEMENT on the homepage, which will give
you more information about our course Check-in requirement. You should check in no later than Wednesday, August XX 11:59 PM EST. You’ll find more detailed
information about the course itself in the SYLLABUS link
on the main menu.
ADDITIONAL RESOURCES/LINKS
Online courses are required to meet ADA accessibility
guidelines. This means that all aspects of the online learning experience are
accessible. Please let me know if you have adaptive software and hardware to assist
you with taking this course or if you have any specific needs I should be aware
of. The PCC Disabled Students Programs and Services Department (RM D209) is available to assist
you during this course. Youcan also email ________________ or call ______________ for assistance.
If you’ve never taken an online course before and want to
know more about what skills you need to be a successful student online, check
out the Distance Education website where there is lot of helpful
information to get you started with online learning.
CONTACT
If you have any general questions about this class, you
can contact me through
CONVERSATIONS. I will respond to you within 24 hours of receipt of your
message. If you are having problems getting into your course, please contact me
at ________________ or by phone at________
I look forward to meeting all of you! Welcome again!
Kristin Siembieda
Personal notes
versus mass communication to stakeholders (appropriate times)
Mass communication will need to be sent regularly with
updates and reminders. One of the technology tools is great for this. I have
noticed that some of the LMS have these built in to the platform. Personal notes need to be sent on assignments,
to give encourage, or to problem solve issues with students.
Stakeholders
I like to include a community connection to learning. I would
set up these stakeholders beforehand for possible video chats or podcasts. I
would communicate through mass communication to students and parents to get
permission when needed and to inform of dates. Additionally, I include parents
on all mass emails and personal communications so that we are working as a team
to ensure success.
School Policies
regarding Communication
My current school has a policy to return emails within 24
hours of opening them. Schools have policies to make sure communication is
clear and legal. Obliviously, you need to be careful of breach of
confidentiality and document communication to ensure that you have effectively
communicated with all stakeholders. I archive all old messages. This helps me
if I need to revisit any communications. In addition, I cc all administrative
team members on student concerns.
Tools available for
effective Communication
It is nice that there are so many technology tools available
for communication. I have experimented with some programs that are very
helpful.
Seesaw: http://web.seesaw.me/ This programs allows students
to create an online portfolio of work. Teachers can reflect on work and send
comments and grades to parents and students. Remind 101 and Dial My Calls offer
mass communication options. Another mass communication option is Bloomz
https://www.bloomz.net/ I have used Bloomz for conference signups. I
particularlyu like the two way messaging feature.
Online & Hybrid Course Welcome Letter Example. ONLINE & HYBRID COURSE WELCOME LETTER EXAMPLE (n.d.): n. pag. Web. 28 June 2016.